Dietitians and nutritionists first

Built for nutrition practices. Flexible enough for adjacent care.

PlanRhythm is designed and worded for dietitians and nutritionists: meal plans, food libraries, between-visit check-ins, clinical notes, packages and payments. The underlying workflow also fits several allied practices that manage a caseload and a repeating care plan.

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Read this first

The engine is profession-neutral. The wording is not yet.

Every item on a plan still hangs off a slot whose codes are breakfast, mid-morning, lunch, snack, dinner and custom. The screens still say "meal plan" and "food library". A physiotherapist can run her caseload on PlanRhythm as we build it, and she will be reading nutrition vocabulary the whole way through.

Per-practice terminology — your own words for the slots, the plan and the library — is a small, real piece of work that we have not built. It is not in a release we can point at, so we are not going to imply it ships. If reading "meal plan" on every screen would bother you or your clients, that is a fair reason to wait, and you would rather hear it here than find it in the first ten minutes of a demo.

Everything below this line describes how the product is built, not a practice already running on it.

The professions

Nutrition first, nine practice shapes.

The plan item has had four kinds since the first day it existed — food, activity, habit and note — so an exercise or a habit is a first-class item rather than a workaround. The database schema behind all of this is named careplan, not mealplan. That was not an accident.

Physiotherapist

Musculoskeletal rehab, post-operative recovery, sports injury. You have her for thirty minutes a fortnight; the work that decides the outcome happens at home on the days you are not there. The home exercise programme is the largest adherence problem in the profession, and a printed sheet tells you nothing about how it went.

In practice

An exercise is a plan item of kind activity. It can read "3x10 shoulder abduction, red band, two-second hold" as plain text with no food record behind it, and the sets, reps and holds sit in the quantity and unit fields. She checks in with the honest outcomes, so "couldn't do it" on the day the shoulder was too sore arrives as information rather than a failure. She attaches a photo of the end position when she is unsure about form, and logs pain as a symptom before and after. You read the week the evening it happens.

Personal trainer, strength coach

One or two sessions a week with you in the room. The other five days are the split you wrote, done alone, and the only record is whatever she remembers to tell you on Monday.

In practice

The week's programme publishes a day at a time. Each item is free text — "Back squat 4x5 at 82.5kg, RPE 8" — with sets and reps in the quantity and unit fields, the same fields that carry portions for a dietitian. She logs the load and the RPE she actually hit as a measurement, so four weeks of a lift read as plain numbers over time. Nothing sits on top of those numbers: no score, no percentage, nobody ranked against last month.

Psychologist, counsellor, CBT therapist

Fifty minutes a week or a fortnight. Much of the intervention is the between-session homework — the thought record, the graded exposure step, the behavioural activation task — done in the gap you cannot see. Sessions often open with ten minutes of reconstructing the week.

In practice

Homework goes out as scheduled items: a thought record on Tuesday and Thursday evenings, one activation task on Saturday. Mood comes back as a daily measurement — one number, ten seconds. Your consultation notes lock, and a later amendment shows as an amendment rather than a silent edit. The rule that PlanRhythm never grades a person matters more in this room than anywhere else: nothing in her app will ever tell a client with low mood that she managed four out of seven.

Speech and language therapist

Articulation, fluency, early language. The practice is daily and in short bursts, and the person running it is a parent who was told the target sound once, in a clinic, three weeks ago.

In practice

The day's practice is one item: "/s/ blends, ten words, five minutes, twice." The parent logs it with a voice note, which the client app handles natively — so you hear the child's actual production instead of reading "it sounded about right". The intake questionnaire collects birth, feeding and language history before the first appointment, so the first session is not spent filling in a form.

Occupational therapist

Daily living routines, sensory diets, home and workplace adaptation. Everything you prescribe depends on the room it happens in, and you are not in the room.

In practice

The morning routine goes in as an ordered sequence with times against it, and the sensory diet sits across the rest of the day. The log that earns its place here is the photo: the height the chair actually ended up at, the visual schedule as it is stuck on the fridge, the grip as the child actually holds it. None of it touches a food record — an item can be text and nothing else. Your notes lock behind a revision trail.

Yoga therapist, Pilates instructor

A sequence prescribed for something specific — a lower back, a prenatal or post-natal body, a desk-bound neck. On a bad day the client either forces the full sequence or does none of it, and at the next class says it went fine.

In practice

The sequence is a set of items in order, holds and rounds in the quantity and unit fields: "Setu Bandhasana, five breaths, three rounds." On a stiff morning the outcome she needs is "adapted it", and she can say she used the supported version. That one line is worth more than a week of ticks, and it exists because the check-in was built to accept a partial honest answer.

Ayurveda, naturopathy, TCM

You prescribe a regimen rather than a treatment. Dinacharya has an order and a clock to it — what is taken on waking, what goes before food, what belongs to the evening — and by day four most of it has quietly gone.

In practice

This is the profession where the food library is genuinely the right tool rather than a mismatch. Warm water on waking, the herb before the midday meal, a specific evening dish, oil before the bath: the slots carry the timing, food items carry the food, and the preparations that are not foods go in as free text alongside them. Nothing here needs renaming, which is why this is the one place the vocabulary caveat above does not bite.

Health, habit and sleep coach

Behaviour change, often with no clinical caseload at all. Your work does not sit at mealtimes, and the log you most want is the one nobody scheduled — the 3am waking, the walk that happened on a whim.

In practice

Habits are first-class plan items: a ten-minute walk after lunch, phone out of the bedroom by 22:30, lights down at ten. Sleep and wake times come back as measurements. A client can log something with no scheduled slot waiting for it, which is most of what happens in habit work. And because there is no streak to break, one missed night does not become a reason to stop opening the app — which is how streak-based tools lose the data you were relying on.

Chronic-care and elderly-care coordinator

Diabetes, cardiac, post-discharge, an older client living at home. The routine is medication, movement and readings, and the person you are actually coordinating with is often a daughter or a paid carer.

In practice

Medication and routine sit on the plan at the right times of day. Blood pressure, glucose and weight come back as measurements. Messages stay against the client's record instead of scattering across three separate chats — and in practice it is frequently the family member holding the phone and doing the logging, which the check-in does not care about. Notes lock, so what was written at discharge still says that in six months.

What they all share

Take the food out and five things are left.

These are the parts that make a practice run, and none of them are about nutrition. If your work has all five, the product already fits — whatever it says on your registration.

A caseload with assignment

Clients belong to a practitioner. Access is by role, so an assistant sees what an assistant should, and every look at a client's file is logged.

A plan that repeats

Build a week once, save it as a template, publish it. It reaches the client a day at a time instead of as a document she has to scroll. Versioned, so you can see what she was following in March.

Check-ins that never grade

Followed it, adapted it, did something different, couldn't do it, skipped — and a sixth state that simply means she did not open the app. No score, no streak, no red day, no percentage beside her name.

Notes that lock

Consultation notes with a lock and a revision trail, so a note written a year ago still says what it said, and an amendment is visible as an amendment.

Packages that get paid for

Packages, sessions used and client payments stay connected to the same record. Card payments work across markets; UPI is also live in India, and no additional regional rail is claimed before it works.

Bring your own caseload to the call

Twenty minutes, screen shared. Tell us your profession when you book and we will start with the parts that will read wrong for you, not the parts that demo well. If it does not fit, we will say so.

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$10 per active client a month. $3 to keep an archived client's records. See pricing.